Comments on: What is an automated way to convert a list of business mailing adresses into Excel with formatted columns? http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/ The List Wiz Website & Blog Mon, 16 Aug 2010 09:28:34 +0000 hourly 1 http://wordpress.org/?v=3.0.1 By: j_mcard1e http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/comment-page-1/#comment-531 j_mcard1e Thu, 25 Feb 2010 03:47:45 +0000 http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/#comment-531 First you going to have to get the data into a readable format for Excel to be able to import it. How are you 'copying' the data from the website? Highlight and Ctrl-C? If so then you would want to Save/Paste that data to MSWord or wordpad, but it has to be a 'Special Paste' so that you can select the 'Plain Text' option. That should get you a text document formatted as 1 line per entry. You will then SAVE that text file as plain text or a TXT file. To Import the Text to Excel I suggest to goto the Microsoft website and check out the FREE MS Office Training courses. Here is the link to the tutorial about importing text to Excel. Enjoy. First you going to have to get the data into a readable format for Excel to be able to import it.

How are you ‘copying’ the data from the website? Highlight and Ctrl-C? If so then you would want to Save/Paste that data to MSWord or wordpad, but it has to be a ‘Special Paste’ so that you can select the ‘Plain Text’ option.

That should get you a text document formatted as 1 line per entry.
You will then SAVE that text file as plain text or a TXT file.

To Import the Text to Excel I suggest to goto the Microsoft website and check out the FREE MS Office Training courses.

Here is the link to the tutorial about importing text to Excel. Enjoy.

]]> By: Radiohead http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/comment-page-1/#comment-530 Radiohead Wed, 24 Feb 2010 02:53:41 +0000 http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/#comment-530 Are these addresses in a uniform format (i.e. does each one have the same number of address lines, an email, a zip/post code, a phone number, etc in their address)? Is each address in a single cell? If the answers to those is yes, then you may be able to use 'Text to Columns.' Highlight your column, then click on Data/Text to Columns and choose the Delimited option. Make a selection by ticking the box that separates the fields (comma?) and then finish the process. If the answer is a no, then you probably won't be able to do this automatically. Excel needs a common denominator in its data in order to be able to split and arrange text. I've done this exercise before and had to do a lot of juggling with sorting, filtering and writing vba code. Even then it needed human intervention and a lot of tidying up. Good luck, I don't envy your job. Are these addresses in a uniform format (i.e. does each one have the same number of address lines, an email, a zip/post code, a phone number, etc in their address)? Is each address in a single cell?

If the answers to those is yes, then you may be able to use ‘Text to Columns.’

Highlight your column, then click on Data/Text to Columns and choose the Delimited option. Make a selection by ticking the box that separates the fields (comma?) and then finish the process.

If the answer is a no, then you probably won’t be able to do this automatically. Excel needs a common denominator in its data in order to be able to split and arrange text. I’ve done this exercise before and had to do a lot of juggling with sorting, filtering and writing vba code. Even then it needed human intervention and a lot of tidying up.

Good luck, I don’t envy your job.

]]> By: scan46ner http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/comment-page-1/#comment-529 scan46ner Wed, 24 Feb 2010 00:32:56 +0000 http://thelistwiz.net/1078/what-is-an-automated-way-to-convert-a-list-of-business-mailing-adresses-into-excel-with-formatted-columns/#comment-529 Depends what is the file suffix you want to convert. I'd recommend you go into ms Explorer and highlight the file. Eg if it has a csv suffix, right click and choose open with ms Excel. Excel help will give you assitance for the 'parsing' job you want to accomplish Depends what is the file suffix you want to convert. I’d recommend you go into ms Explorer and highlight the file. Eg if it has a csv suffix, right click and choose open with ms Excel. Excel help will give you assitance for the ‘parsing’ job you want to accomplish

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